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Job Description:
- Review, analyze, organize and process invoices, PO's, vouchers and disbursement requests for payments including invoice to P.O. matching, budget checking, G/L coding verification, assessing P.O. status and type and making sure all data is correct in the Bi-Tech system and for auditing purposes. Research and resolve payment questions and issues. Validate forms, vendor data, applications, receipts, registrations and W-9s that support and document payments. Prepare and create payment batches. Run proofs and distributions to make sure the data and input is correct. Review and check expense reports and travel authorizations/advances. Print, examine and disburse checks. Control check printing and numerical sequence with check logs and check registers. Handle stop payments and prepare void check batches.
- Serve as Accounts Payable contact person. Interact with staff, faculty, and outside vendors on a daily basis. Answer questions and/or prepare memos as required. Research vendor issues and problems.
- Work with the Receiving Department to make sure "Receiving" shows as complete for PO's that are invoiced in full so payments can be made.
- Serve as an internal auditor for the Purchasing Department to check for vendor record errors, improper requisition codes, 1099 flags and SS# problems, invoices and order forms attached to Prepaid PO's and verifying that the vendor on the P.O. matches the vendor on the invoice.
- Create new and maintain existing remit to vendor addresses in the vendor database.
Requirements:
High school diploma and completion of two years in an accredited post secondary institution of learning and five years of appropriate business experience; or high school diploma and completion of one year in an accredited post secondary institution of learning and six years of appropriate business experience; or high school diploma and seven years of appropriate business experience. Experience in accounts payable required and knowledge of and experience in performing accounting and accounts payable procedures required. Experience in operating personal computer utilizing spreadsheet, database and word processing software. Ability to effectively communicate verbally and in writing including composing routine correspondence. Must possess strong organizational skills and be detail oriented.
Additional Information:
Process fund transfers by wire and online relating to payroll and payroll tax withholdings for the College, Auxiliary Corporations and Ed Foundation, including corresponding with banks and taxing authorities. Prepare necessary journal entries.
Reconcile Encumbrances and Bi-Tech Reports.
Prepare fiscal year end expense accrual batches and prepaid expense entries based on evaluation of submitted payment documents (invoices, expense reports, etc.).
Review invoices, run G/L accounts/reports and provide documents for the auditors on an "as needed" basis during year-end audits (approximately 8 weeks).
Prepare and file 1099 tax forms including research to differentiate taxable income from non-taxable expenses.
Process and print Student Check Writing checks.
Review petty cash reimbursement forms.
Perform other Accounts Payable functions and tasks as required.
Days & Hours:Monday-Friday, 9:00 a.m. to 5:00 p.m.
Salary: $43,015 (Salary Group 90/0)
Effective:Immediately
Application Instructions:
Applicants MUST submit the following documents online. * Resume/cv * Cover letter * A list of three professional references with telephone numbers and email addresses The deadline to apply is Monday, November 9th, 2009. For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu/ Returning Applicants - Login to your FITNYC Careers Account to check your completed application. Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.
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